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Charter Bus Prices: How Much Does a Providence Bus Rental Cost?
Wondering how much it costs to rent a charter bus in Providence, Rhode Island? You’re in the right place! Providence Charter Bus Services specializes in affordable group transportation throughout Providence, Warwick, Cranston, Pawtucket, and the entire Rhode Island region. Whether you’re planning a wedding at The Providence Biltmore, a field trip to the Rhode Island State House, or a company shuttle to downtown, we help you compare pricing and vehicle options so you find the perfect charter bus for your group’s needs—and your budget.
Instantly get real-time quotes by calling our 24/7 reservation department at 401-414-1530 to speak with a reservation expert. We make booking stress-free with clear, upfront prices, no hidden fees, and professional support every step of the way.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Charter Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 50-Passenger Charter Bus | $190 – $500 | $1,500 – $3,600 | $4.50 – $7.50 |
| 40–45-Passenger Charter Bus | $180 – $480 | $1,500 – $3,500 | $4.50 – $7.50 |
| 35-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 30-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 28-Passenger Minibus | $175 – $450 | $1,500 – $3,300 | $4.00 – $7.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
| School Bus (-47 pax) | $155 – $450 | $1,520 – $3,655 | $5.00 – $8.95 |
| Entertainer / Sleeper Coach | N/A | $1,900 – $2,500 | $7.00 – $10.50 |
| Mercedes Sprinter Party Bus (10-14) | $160 – $450 | $1,200 – $2,900 | $3.00 – $6.00 |
| Small Party Bus (10-20) | $180 – $470 | $1,200 – $2,900 | $3.00 – $6.00 |
| Mid-Size Party Bus (20-30) | $200 – $500 | $1,200 – $3,500 | $4.00 – $8.00 |
| Large Party Bus (30-50) | $250 – $520 | $1,500 – $3,900 | $4.00 – $8.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
What Affects the Price of a Providence Charter Bus Rental?
Charter bus rental pricing in Providence is simple once you know what goes into the cost. The main factors that influence your price include the type of vehicle you choose, the time of year you travel, the length of your trip, your pickup and drop-off locations, and any special amenities you request.
For example, a standard full-size 56 passenger charter bus is usually billed by the hour or day. Minibuses, perfect for smaller groups going to events at the Rhode Island Convention Center or WaterFire, are often more budget-friendly and may be rented by the hour or trip. If you’re planning a multi-day tour through Providence, Newport, or the Rhode Island coast, your price may shift to a daily or mileage rate, especially if you’re making multiple stops.
The season matters, too. Prices are typically highest in spring and early summer when events like WaterFire, the Rhode Island Rose Festival, and graduations are in full swing around Providence. Likewise, big events like the Rhode Island Comic Con or the Newport Jazz Festival can mean higher demand. We always recommend booking 6 months in advance for peak dates to lock in the best rates!
Trip length is also key: Local shuttles around Providence or campus tours of Brown University usually cost less than longer day trips to Boston or Cape Cod. Your pickup and drop-off locations (and any required overnight stays for your driver) can also affect your total.
Don’t forget amenities! Charter buses in our Providence network come with different features—WiFi, power outlets, TVs with DVD players, onboard restrooms, and ADA accessibility can all be requested. Let your reservation specialist know what you want so we can quote accordingly. And always ask about group discounts if you’re booking more than one bus!
Finally, every quote from Providence Charter Bus Services includes your driver’s pay. Tolls, parking, and driver hotel (if needed) are extra, but we’ll tell you about these up front so there are never any surprises. Call 401-414-1530—our team is happy to walk you through the details for your unique trip.
How Much Does It Cost to Rent a Charter Bus for a Week?
Weekly charter bus rentals in Providence typically range from $5,500 to $15,000+, depending on the type of bus, distance traveled, and itinerary complexity. Full-size charter buses for school trips or sports teams touring New England, Cape Cod, or even all the way to Niagara Falls often qualify for special multi-day rates. To get an accurate weekly quote, be sure to have your group size, daily mileage, overnight stops, and desired amenities ready when you call 401-414-1530. Our team will build a custom package just for you!
Sample Trip Pricing Examples
Below are a few real-world Providence area charter bus pricing scenarios to help you plan your budget. Remember, every trip is unique so these are just estimates to help you plan your budget.
An Upstate Wedding Shuttle Service
A couple planning a fall wedding in Providence wanted a seamless way to get 60 guests from two hotels in downtown Providence to their ceremony at The Providence Biltmore, and then out to a scenic reception at Glen Manor House in Portsmouth. They booked two 25-passenger minibuses for 9 hours to run continuous shuttles between hotels, the ceremony, and reception—plus late-night returns. Each minibus was priced at $175 per hour, making the base total $3,150 for both buses. They added a 12% gratuity ($378) to thank their drivers for smooth service and flexibility, bringing the total transportation cost to $3,528.
The couple chose this shuttle option so guests could celebrate, enjoy drinks, and never worry about parking or directions on the highway or local streets. Buses included drivers, Bluetooth sound systems, and space for flowers and decor.
A Day Trip to the Rhode Island State House and WaterFire
A local youth group from Cranston organized a full-day trip for 45 students, teachers, and chaperones to explore the Rhode Island State House and enjoy WaterFire in Providence. They reserved one 56-passenger charter bus with a restroom, DVD player, and undercarriage storage for equipment and coolers. The bus was booked for a 12-hour day at $210 per hour, totaling $2,520. The group opted to include tolls and parking upfront ($60) and budgeted 10% for gratuity ($258), so their all-in cost was $2,838.
Participants watched movies on the way, had plenty of room for snacks, and arrived together for a night of WaterFire. Parents didn’t need to coordinate carpools or drive home tired.
A Corporate Shuttle for Employees from Providence to Local Tech Park
A tech company headquartered in Providence needed to provide daily commuter shuttles for 15 employees traveling to a local tech park in Warwick. They chose a 18-passenger minibus to run a weekday morning and evening loop for one month (22 workdays), with each shuttle covering a 20-mile route. The package rate was $950 per day for 22 days, totaling $20,900. The company added a 10% gratuity ($2,090) for outstanding driver reliability, bringing the project’s transportation cost to $22,990.
The company selected this service for the convenience, on-time reliability, and productivity boost—employees could read, catch up on work, or rest on the commute. Buses included WiFi, power outlets, and a dedicated support rep for last-minute schedule tweaks.
A School Field Trip to the Rhode Island State House
An Providence elementary school planned a half-day field trip for 60 fourth-graders, teachers, and chaperones to the Rhode Island State House and WaterFire. They booked one 56-passenger charter bus and one 24-passenger minibus for a total of 6 hours, with the charter at $180/hr and the minibus at $145/hr. The total for both: $1,950. The school PTA added $195 (10%) for driver gratuity, for a complete cost of $2,145.
Students rode together, watched a history video en route, and stored lunches in the overhead bins. The group had curbside drop-off, and no one had to cross busy downtown intersections on foot.
